Purchasing new software for your business? Hold on for a second!

No matter if you’re actively choosing new business apps or just taking a look what’s currently on offer. Stop and take a break. Ask yourself those simple questions to find out if the one you have in mind really fits your needs.

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What do you need an app for?

Don’t aim for a general direction. There are tons of business apps out there. Make sure to take a close look and find one that matches every aspect and function you need. If a software is highly customizability it may be easier to cover all of your needs with this tool. Just as doctors do with some medicine you can always use a tool off-label. When you think about off-label use keep in mind that the daily usage needs to be uncomplicated for the whole team. It’s essential to find the right balance of customizability, usability and scalability.

Can you easily become an expert of your software?

For many apps, especially SaaS apps, many firms provide assistance for setting up and managing the app for you. Regardless whether or not you decide to speed up things with external help in the initial days, you should become fluent with your new tool as soon as possible. It’s important to manage your software yourself to understand all its functions and realize its capabilities. Only this way you can get the best out of it to work efficiently. The more standardized a tool is the faster you can go to work with it. Later on you might run into a dead end with this app and you would wish for a more customizable tool to try your new ideas with. As already said above, spend some time thinking about this ideal mix.

How does it fit to your team and to the rest of your software?

Before deciding to purchase the great software you found online, ask yourself if it is filling a gap in your current software portfolio, your toolbox or if you achieve the same with an app you’re already familiar with. Another important point is that you should always look for a way to be more efficient. Keep your software portfolio as small as possible. When you want to  start using a new tool for a new aspect you should find another app that you can replace with the new one as well. The less apps you use the less orchestration needs to be done. The best tools serve more than one purpose. However, always make sure that you don’t compromise on usability. As mentioned above, it is crucial to manage your software yourself. Even if an app is used by multiple groups, you should assign 1 admin. This person knows the tool perfectly and can provide quick troubleshooting for everyone on your team who is using it. He can recognize further potential of the software and suggest new ways to use the tool more efficiently.

What does it take to automate the data interchange?

It is widely recommended to also invest a distinctive amount of time into investigating the API of the software. Some apps already offer connections to popular software you might already use but there are quite many business apps that don’t have a direct connection to other tools. In this case, pay attention to the connectivity of the app. If the tool is integrable an automation can easily be setup. If you want to know more about the automation of your software feel free to contact us. To know more about APIs and stuff, check out our new guidebook.

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Published Apr 18, 2017

Tags: SaaS, integration

Hendrik Wistuba

Hendrik Wistuba

Hendrik's interest in languages is only topped by his curiosity for technology. Plus he has a good analytical eye.

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